The invoice will be returned to a "draft" status and be editable. Ask him or her to disapprove the invoice. If the invoice has not been authorized by your organization, you need to contact the individual in your organization who serves as invoice authorizer. I just released an invoice that contains an error. Please note, however, that if a provider attempts to submit a supplemental invoice and the regular invoice for that billing period has been denied, EIM/ESM will reject the supplemental invoice.ĩ. You can create a supplemental invoice for the current month to reflect the missed items. Do I need to wait until next month before I can bill for these costs? I just finished my billing for the month, but realized that I forgot certain items. Your contract manager should be able to clarify.Ĩ. It could be that the invoice was automatically updated to a status of "pending" because the contract governing that invoice is "pending," which occurs when a contract amendment is underway. What should I do?Ĭontact your agency contract manager to inquire. I am ready to do billing for the month, but can't seem to get an invoice out of "pending" status. Only then will the invoice be entered into the system for adjudication and be made available for program/accounting managers for review.ħ. Why is this?Īn invoice in "ready" status needs to be authorized or disapproved by provider staff with the appropriate role. My invoice is in "ready" status, but we have not yet been paid. A status job aid that describes invoice status states may be found via this link.Ħ. Invoice status may be viewed by conducting an invoice search from within the Billing module. Providers can create an invoice for the next month once authorization of the previous month's invoice is complete. When can I create our organization's next invoice? The invoice authorizer clicks the Authorize button to give final signatory approval and submit the invoice to the agency.ĥ. Providers use the Release button to submit the invoice to the person in his/her organization designated as the invoice authorizer. What actions do the "Release" and "Authorize" buttons perform? Payment vouchers, now referred to as "Payment Requests for Commodities" (PRCs), are generated electronically in EIM/ESM.Ĥ. Do I still need to submit a manual payment voucher? Alternatively, the final day of June may be captured in the July invoice, by using "6/30/07" in the "Billing Period To" date and "7/31/07" in the "Billing Period From" date.ģ. If such an error occurs (such as if "6/29/07" were used for the "Billing Period To" date), a supplemental invoice could be created for the final day missed in June. For example, for the month of June, the "Billing Period From" date would be "06/01/07" the "Billing Period To" date would be "6/30/07." Otherwise, you will encounter an error message the following month indicating the prior month was not submitted. Yes! Even if this day falls on a weekend, you need to indicate the last calendar day of the month. When I create my invoice, do I make the "Billing Period To" date the last day of the month? In a month in which no costs were incurred, a zero sum invoice should be submitted.Ģ. Yes, invoices should be submitted each month. Do providers continue to submit invoices on a monthly basis?
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |